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RotaCloud

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RotaCloud is the platform we use to organise our teams’ rotas.

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For our team members that work on a rota, you‘ll receive an email to your personal email address directly from RotaCloud with your log-in details. You should get this before your start date.

How to use it

These are the key pages in RotaCloud that you need to know about:

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Note: We do not use the Leave or Availability functions in RotaCloud to record annual leave or other time you may be taking off. All leave requests must be recorded in WhosOff instead (see how to use it here).

1️⃣ Dashboard

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What it is: A monthly overview of all your shifts, including working hours and locations

From the Dashboard you can see an overview of the current month with all your shifts, including your hours and the site you’ll be working at. You can navigate between months via the grey arrows at the top of the page.

2️⃣ Rotas

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What it is: A detailed view of the rotas you and your colleagues have been assigned to

If you are assigned to more than one rota (i.e. if you work across multiple Penrose Health sites), the site name in the top left corner will have a drop-down menu to use to navigate between them.

Similar to the Dashboard, you can navigate between weeks via the grey arrows at the top of the page. You can also click the date range to view a calendar and jump further ahead.

On the rota, staff names are listed down the left-hand side with your name appearing at the top.

Shifts contain a start time and end time. There may also be a role listed, defining your job or task for that shift, with a corresponding colour.

If there are any notes added to that shift, you will see a speech bubble icon - hover over it to view the note.

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Note: If you have any issues with your rota, please contact the Rota Team directly, rather than responding through RotaCloud. If you respond through RotaCloud it’s not guaranteed that the team will see your response.

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Resources:

RotaCloud for Employees