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BambooHR

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BambooHR is our HR system. We use it for everything relating to your employment, such as onboarding and offboarding processes, record keeping (e.g. your employment contract), as well as our directory of people.

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You should receive your log-in details from our HR Administrator before you start, so you can complete your onboarding checklist! You’ll log in using your personal email address, not your NHS email.

How to use it

These are the key pages in BambooHR that you need to know about:

1️⃣ Home

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What it is: A brief overview of what’s happening at Penrose Health, such as any new staff members that are joining, and celebrations like birthdays and anniversaries

The Home page contains several different sections, including:

What’s Happening - an overview of any important announcements (although we do most of these through Teams) and any documents or onboarding tasks that require your action
Welcome - this section shows all of the new employees that are joining Penrose Health and when they’re starting, as well as giving a short introduction about themselves
Celebrations - shows you your colleagues upcoming birthdays and work anniversaries (we also like to announce these on Teams)
Company Links - links to key forms such as the forms for IT issues, and Pay/Pension queries
Training - this section shows your outstanding trainings as per BambooHR’s record, but please note that this feature isn’t accurate at the moment (we’re working on updating this soon)

2️⃣ My Info

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What it is: This is where we store your personal information, such as emergency contacts, and any documents that you’ve uploaded

On the left hand side of this page you can see your key information, e.g. contact details, hire date, who your Line Manager is, and any Direct Reports you may have.

Your My Info page contains several tabs, including:

Personal - this tab contains all of your basic personal information, such as your address, bank details, current immunisations and Right to Work information. You can update most of this information directly yourself - please fill in as much as you can!
Job - this tab tells you your hire date and Direct Reports
Emergency - this tab contains your emergency contact information
Documents - this tab contains all of the documents relevant to your employment, such as your contract (and any amendments made to it), reviews (probation and ongoing), and return to work interviews
Training - this tab shows your outstanding and completed trainings (as per BambooHR’s record), but please note that this feature isn’t accurate at the moment (we’re working on updating this soon). You can also upload any professional certificates and training here
Benefits - this tab shows you any additional benefits that you may receive while working with us, such as for any dependents that you have

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Note: Please make sure you keep everything up-to-date on BambooHR (especially your personal details and Right to Work). If you don't keep your information up-to-date, you might be responsible for any issues that arise e.g. your payslips not reaching you

3️⃣ People

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What it is: A directory of all of the people that work at Penrose Health, their job titles and contact information

The People page is where you can find all of your colleagues at Penrose Health. The directory can be grouped by name (A-Z), the department staff work in, the location they are based at, or by clinical/non-clinical staff members. You can also filter the directory to just show your circle (people you directly work with), each separate practice, or even set up a custom filter to tailor your search.

This section is really useful if you need to reach out to anyone across the group as it includes their email address, their desk phone number and their short dial (labelled as Ext).

The Org Chart is a diagram of the organisational set-up of Penrose Health. It will by default only display a small number of the senior management team. Click on the arrows beside each persons name to show their Direct Reports.

4️⃣ Files

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What it is: This is where HR-related files are stored, such as about Vitality or pensions

The Files page is where we store information about things like our private healthcare scheme Vitality, and our different Pension schemes. Please feel free to have a read of these files if you’d like, but most of this information is also included in our 📗Company Handbook now.

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Resources:

BambooHR Support