Summary: GPs review & approve medical reports after being written by the clinical admin team through EMIS tasks
Whoās it for: GPs
Submitting your Electronic Signature
The new process for signing reports requires the underwriter to have a copy of your electronic signature. Please follow the guide below to send a copy of you signature to Grace if you havenāt done so already.
How to sign a PDF using Adobe Acrobat Reader.pdf327.4KB
Process
Regular GPs will be tasked when there is a report which needs reviewing
Some locum GPs receive emails about reports and will continue to do so because they review drafts for multiple sites. The underwriter will notify you by sending an email with a list of drafts for review. However, please respond via task. Clinical Admin will also task for auditing purposes.
Reviewing Report
- The underwriter will send you a task when a draft is ready to review
- Open the patient in EMIS, and review the draft report
Responding
- Respond to the task with any changes you would like them to make (e.g. āquestion 4 - add more detailā)
- Ensure the āMedical Reportsā group is the recipient
- If your medical judgement is needed, include your answer in the reply to the task
- State in the response if youāre happy for your signature to be added once the changes have been made, or you would like to review it again
The underwriter will make edits, add your signature and upload completed report to EMIS.
Reports requiring appointments
If a report requires an appointment, you must use the appropriate code for this within the consultation.
- These reports should be taken to reception and scanned by staff before the patient leaves the surgery, to ensure the completed report is added to the patientās EMIS record
- When any of the following codes are added to a consultation, a pop-up should appear on the GPās screen reminding them to take the completed report to reception. Reception should scan the report and add it directly to the patientās EMIS record
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Online reports
- Complete the questions on the current webpage. Before moving to the next page, print the webpage to a PDF by pressing Ctrl+P on your keyboard
- Do this for every webpage of the online report. If the full report is all on one link/webpage, then you will only need to print to PDF once
- Combine all the PDFs into one document then upload the report to EMIS
This is to ensure a copy of the completed report can be added to EMIS, as the website may not provide one themselves